Product gallery

See ÁitFoirne before you book a demo

If you would rather look than read, this is the software itself. Choose the administrator view, Clinical, Family Portal, or the Employee Portal, then open any screen to see it full size.

Every image is a real capture of ÁitFoirne running on fictional demonstration data. Nothing here is a mock-up.

Admin Interface

What managers and administrators work in every day: planning the week around real staffing rules, checking attendance, deciding requests, and keeping people records, policies and day-to-day operations in one place.

Overview and Bruno

The morning dashboard, plus everyday operational questions in plain English.

Administration dashboard The dashboard managers open each morning
Bruno assistant Ask everyday operational questions in plain English

Rota and Staffing

ÁitFoirne builds the week around employee availability, allowed shifts, departments and weekly-hour limits — then shows uncovered cover before you publish.

Employee scheduling rules Available days, allowed shifts and weekly-hour limits per person
Shift requirements Set the cover each day needs before the week is built
Shift types Every shift type carries its times, unpaid break and paid hours
Automatic schedule generator Generate a draft week from requirements, availability and hour limits
Create Schedule Manually Load a department week and assign or adjust shifts by hand
Populated rota week Assigned staff, varied hours and shift types across the week
Published week Once published, the same week is visible in the Employee Portal

Time, Attendance and Breaks

Clock records and breaks are captured against the shift, then reviewed.

Attendance and breaks Clock times and break totals, with records flagged for review
Daily Hours Review Compare scheduled, clocked and break time before approving hours

Requests, Holidays and Leave

One queue for swaps, leave and availability, with holiday balances and cover controlled.

Request Centre Swaps, sick days, holidays and availability in one queue
Holiday capacity calendar How many holiday places are left on each day, per department
Holiday Balance overview Earned, taken and remaining holiday hours per employee

People and HR

Staff records, contracts and training kept in the same system as the rota.

HR overview Contracts, probation and HR activity in one place
Certificates and training Valid, expiring and expired credentials across the workforce

Access and Workforce Planning

Who can see what, and whether the home has the hours it needs.

Employee permissions Each person sees only the sections they have been given
WTE workforce planning Contracted hours against required cover, tracked week by week

Policies, Audits and Compliance

Evidence that policies were read and audits were completed.

Policy acknowledgement How many staff have read each active policy
Audit management Create, assign and review audits and their action plans

Maintenance and Communication

Day-to-day issues and internal messages alongside the rota.

Maintenance Open, in-progress and completed facility issues in one list
Message Center Internal messages between managers and staff, with previews

Clinical

What authorised Clinical roles use during a shift: grant Care Portal access, record Daily Care on a workplace tablet or phone, then review Today’s Care and the Resident Day Timeline. A job title does not open Clinical by itself.

Open Clinical

DONs and authorised Clinical managers enter Clinical from their normal ÁitFoirne dashboard.

Open Clinical from ÁitFoirne The Clinical Care card on the ÁitFoirne dashboard
Clinical overview Residents, reviews due and Clinical work in one place
Resident workspace Open one resident and find their care file together

Clinical Access

Management assigns Healthcare Assistant or Nurse access. Each person then receives a separate six-digit Care Portal PIN, different from the Time Clock PIN.

Grant Healthcare Assistant access Active HCA access and Care Portal PIN controls, with no PIN digits shown
Grant Nurse access The same page for a Nurse, still without showing the PIN
PIN shown once The new PIN is shown once, then only a redacted record remains

Care Portal

Staff add a home-screen shortcut, confirm they are at the workplace, select their name and enter their own PIN. It is not an App Store or Play Store download.

Add Care Portal to the device A secure web shortcut for the workplace tablet or phone
Confirm workplace location No staff list or PIN pad is shown until the device is at the home
Select your name Staff find their own name on the shared device
Enter your PIN The six-digit Care Portal PIN is typed here and is never displayed
Healthcare Assistant home After the PIN, the HCA sees today’s Care Portal home
Nurse home A Nurse sees the same Care Portal, plus review work

Daily Care

Find the resident, record the care, and keep the submitted entry on that person’s list.

Resident Daily Care Submitted care stays on the resident’s Daily Care list
Record Daily Care Personal care, meals, mobility, comfort and other daily support

Nurse review

A Nurse can mark another person’s entry as reviewed or ask for follow-up. That is not the same as approving a formal correction.

Needs review Concerns, late entries and follow-up sit in one Nurse list
Review or follow up Mark reviewed, or ask for follow-up, without changing the original
Review recorded The review sits with the original Daily Care entry

Today’s Care

Authorised managers refresh Today’s Care and the Resident Day Timeline to see what was recorded. This is not live streaming.

Today’s Care Submitted Daily Care for the selected Dublin date
Resident Day Timeline One resident’s submitted care through the day, by time and role

Reports

Export Excel registers from records already in the home. ÁitFoirne does not send reports to HIQA for you.

Reports and inspection preparation Download the registers you need for your own preparation

Family Portal

What the home and an authorised relative use: a Family resident profile, a personal link and PIN, messages and photographs, and in-app Family Activity. Family Portal does not show Clinical records.

Open Family Portal

Managers open Family Portal from ÁitFoirne, then add a Family resident.

Family overview New moments, setup steps and recent activity in one place
Family residents Separate Family profiles, not Clinical records
Resident story About me, life story and favourite things on the Family profile

Access and PIN

Authorisation is separate from a relationship label. The Family PIN is shown once.

Record authorisation The home records why this person may receive access
Issue the link and PIN Confirm issue. The six-digit PIN is shown once
Enter Family Portal The relative opens their own link and enters the PIN

Moments and gallery

Care-home updates and family photographs stay private to that resident.

Resident wall Care-home updates and family moments for one resident
Family Gallery A private gallery, not a public album
Family Activity In-app updates only — no email, text or phone alerts
Help & Guide In-app steps beside the Family pages the home is using

Employee Portal

What care staff see on their own phone: published shifts, clocking in, breaks, requests, messages, policies and assigned tasks. No separate app and no ringing the office.

My Working Day

A short overview of what needs attention before the shift.

Portal home Tasks waiting and current clock status on one screen

My Schedule

The published week the employee can open after the rota goes live.

My Schedule Published shifts with times and weekly hours on the phone

My Requests and Holiday Balance

Submit leave, see decisions, and check remaining holiday hours.

My Requests Pending and approved holiday and day-off history in one place
Request Annual Leave Choose dates and check department holiday capacity before sending
My Holiday Balance Remaining paid holiday hours and days taken this year